How to Create To Dos for Your Contestants

Our Pageant Management Software is like getting a world-class Event Coordinator to manage all of your contestants for FREE. You set the deadlines and schedule; Our Pageant Management Software does the rest. 

Step by Step via Text 

1. Login to your Pageant Planet account

2. Ensure you've selected the "Pageant" view on your dashboard.

3. Click Manage on the pageant (i.e. Miss USA) you'd like to set up the Pageant Management Software for.

4. Click Manage on the event (i.e. Miss USA 2023) you'd like to set up Pageant Management Software for. If you don't see your event then click "Add Event".

5. If you didn't need to create a new event then when you click "Manage" you will see the tab "Contestant Management". Click "Add Contestants". Add all your contestants. Click Close. Then Click "Contestant Schedule"

If you had to create a new event, after you fill in your information you will land on the page that asks you to add contestants. Add all your contestants. Click Close. Then Click "Contestant Schedule". 

6. Click "Add New To Do"

Please note that any To Do you create here will live on your contestant's dashboard, where they can submit their paperwork, headshots etc. We also remind them via email and push notifications via the Pageant Planet app. Also, if you use our judging platform, Scoresheet, your judges will see who turned in their paperwork on time and who did not. 

How to Download Submissions & See Who Has Completed Their To-Dos 

Once contestants begin submitting their headshots, paperwork, etc, you will see "Contestant Submissions" on the "Event Manager" tab. Click it to download their headshots, etc, and to see who has submitted. The screen will look like the one below.

What Your Contestants See On Their Dashboard

Any To-Do you create will live on your contestant's dashboard. This helps you both stay organized. When your contestant logs into their profile, they will see the To-Do's you created for them like below.

Please note: The countdown timer will only appear for To Do items like rehearsals and Interview times. 

Notifications

If contestants have the app they will receive a push notification 24 hours before their deadline. If thirty minutes before their deadline, the To-Do has not been completed, they will receive another push notification.

Contestants will receive an email notification regardless if they have the app or not.